Metadata and Search


To put it simple: Metadata is data about data. Metadata can originate from many different sources and appear in many different forms. With XMedia it is always possible to see basic data relating to an asset, for instance where the particular file is located, size of the file, dimensions, etc. When deploying XMedia at your company, it is up to you to decide which additional metadata fields you need. These are then added to the standard version of XMedia. Metadata can either be uploaded manually, originate from the file itself, or can be added via integrations. Data within the file is typically stored as EXIF, IPTC or XMP data and will be displayed in XMedia automatically.

Integrations can also be the source of metadata by transferring existing data from another system to XMedia. By means of integrations, you will benefit fully from the Single Source principle; each type of data is stored at the location in the system best suited to handle that particular type of data. 

Metadata is a way of classifying your assets. It is also the foundation of the search capabilities of any DAM. Each bit of data added to XMedia is searchable either by filename, via data within the asset, or data linked to the asset via integrations. XMedia uses two different search methods. At the top right hand corner of the interface you can enter those search criteria which you want the system to employ; XMedia will then search from all assets within the system, i.e. everything searchable, including metadata.

If you want to dig deeper or to narrow the scope of the assets found through the search, all you need to do is enable XMedia’s different search filters. Each filter applies one search criterion. The various filters – i.e. the various search criteria – can be combined in any way you like.

For instance, if you want to see only those pictures, larger than A3 format, which your photographer has uploaded during the past two weeks, this is no problem; by simply applying three different filters, you get exactly that overview.

It is not necessary to re-configure filters that you frequently use, every time you want to use them. Simply save your preferred or frequently used search criteria and they are available for future searches by just one click. Maintaining an overview has never been easier.

Features
Interface
We constantly strive to make the interface of XMedia as intuitive as possible.
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File handling and conversion
XMedia has a vast and powerful set of permission management tools, thus making sure that the right assets are always available to the right user.
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Metadata and Search
Metadata is a way of classifying assets. It is also the foundation of any DAMs search capabilities. Each bit of data added to XMedia is tagged with metadata, some are generic other are client specific.
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Sharing
Users of XMedia are able to share assets among each other or externally.
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Campaign Folders and Asset Availability
Campaign Folders presents assets in a more descriptive way. XMedia’s Asset Availabilty module ensures the right assets are made (un)available at the right time
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Data import
Chances are that XMedia is not your first DAM solution and that you would like to transfer previous work to XMedia.
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Integrations
XMedia works seamlessly, for instance in relation to your product database, thereby making product information accessible right next to your assets.
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User administration
If you are using XMedia templates, the Statistics module will provide an easy-to-understand overview of how templates are being used and by whom.
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Statistics
If you’re using XMedia templates the Statistics module will provide an easy-to-understand overview of how templates are being used by your company.
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XPublish templates
Templates can be anything; a poster, a sign, an ad, a flyer, a brochure, whatever.
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Workflows
XMedia provides two types of workflow: "Asset workflows" and "XMedia template workflows".
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Implementation
At Spring XPress we take pride in ensuring a troublefree implementation of Xmedia as well as creating a solid foundation for your company’s adaption of XMedia.
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